Microsoft 365 Backup

Avoid disaster. Protection
and fast recovery for your
Microsoft Office 365 data from vXtream

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Microsoft provides powerful services within Office 365 – but a comprehensive backup of your Office 365 data is not one of them. Of over 1,000 IT Pros surveyed, 81% experienced data loss in Office 365 – from simple user error to major data security threats.

vXtream Cloud is the ideal destination for M365 backup due to its low costs, simple deployment and scalability.

Meet security and compliance requirements

Security and compliance concerns are big drivers for the need to backup Office 365 email and other Office 365 data. With an M365 backup, you can:

  • Store data based on long-term retention policies for regulatory or compliance needs
  • Ensure you recover exactly what you need — no more, no less — with granular advanced search and find functionality
  • Increase security for Office 365 backup data with multi-factor authentication
Efficiently scale and minimize overhead

M365 backup delivers unmatched scalability, providing a multi-repository, multi-tenant architecture, which:

  • Enables protection of larger Office 365 deployments with a single installation, including automated scale-out of the repository to eliminate issues with maximum file size limits
  • Improves recovery time and provides self-service restore for our customers
Manage hybrid Office 365 environments

Ensuring control of Office 365 email and SharePoint data requires a solution that can cover both Office 365 and any on-premise Exchange and SharePoint instances that you may have.

  • Protect hybrid email and SharePoint deployments, and migrate mailbox data between on-premises Exchange and Office 365
  • Enable creation of consistent backups of Office 365 data to streamline eDiscovery and item-level restores

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Backup Office 365 SharePoint, email, and files to our Cloud

A backup, in its simplest form, is a copy of your data that’s stored independently from the source. This mitigates risks and ensures peace of mind that you’ll be able to restore when needed

  • Retrieve Office 365 Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams data from a cloud-based instance of Office 365 and backup the data as often as every five minutes in Microsoft’s native format — an archive database based on Extensible Storage Engine (ESE), also known as the Jet Blue database
  • Backup Exchange and SharePoint on-premises reducing the impact to your datacenter and allowing YOU to set the frequency and timing of your backups
  • Protect data posted and shared with Microsoft Teams chats, files and sites, as Teams data is journaled into Exchange Online and SharePoint Online

Restore Office 365 with industry-leading recovery flexibility

Never settle for less than reliable, granular restores of Office 365 mailboxes and emails, SharePoint sites, documents, libraries and lists, as well as OneDrive for Business accounts, files and folders, in a few simple clicks.

Built-in Veeam Explorers™ for Microsoft Exchange, SharePoint and OneDrive for Business enable:

  • Quick search and granular recovery of individual objects — including Microsoft Teams data — residing in a protected copy of your Office 365 backup
  • Direct restore of Office 365 items through a number of industry-leading ways, giving you ultimate restore flexibility
  • You get the power of choice, with over 25 ways to restore from Office 365 backups to meet the specific recovery needs of your business

Leverage powerful eDiscovery of Office 365 data

Without an easily accessible copy of your data, retrieving Office 365 email for regulatory or compliance reasons can be costly, time consuming and a major disruption to your business.

With Veeam, you can leverage the familiar, advanced search capabilities and the flexible recovery and export options to perform eDiscovery on Office 365 mailboxes, emails, files or sites— just as easily as you would with a traditional on-premises data backup.

Backup

Backup Office 365 SharePoint, email, and files to our Cloud

A backup, in its simplest form, is a copy of your data that’s stored independently from the source. This mitigates risks and ensures peace of mind that you’ll be able to restore when needed

  • Retrieve Office 365 Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams data from a cloud-based instance of Office 365 and backup the data as often as every five minutes in Microsoft’s native format — an archive database based on Extensible Storage Engine (ESE), also known as the Jet Blue database
  • Backup Exchange and SharePoint on-premises reducing the impact to your datacenter and allowing YOU to set the frequency and timing of your backups
  • Protect data posted and shared with Microsoft Teams chats, files and sites, as Teams data is journaled into Exchange Online and SharePoint Online
Restore

Restore Office 365 with industry-leading recovery flexibility

Never settle for less than reliable, granular restores of Office 365 mailboxes and emails, SharePoint sites, documents, libraries and lists, as well as OneDrive for Business accounts, files and folders, in a few simple clicks.

Built-in Veeam Explorers™ for Microsoft Exchange, SharePoint and OneDrive for Business enable:

  • Quick search and granular recovery of individual objects — including Microsoft Teams data — residing in a protected copy of your Office 365 backup
  • Direct restore of Office 365 items through a number of industry-leading ways, giving you ultimate restore flexibility
  • You get the power of choice, with over 25 ways to restore from Office 365 backups to meet the specific recovery needs of your business
eDiscovery

Leverage powerful eDiscovery of Office 365 data

Without an easily accessible copy of your data, retrieving Office 365 email for regulatory or compliance reasons can be costly, time consuming and a major disruption to your business.

With Veeam, you can leverage the familiar, advanced search capabilities and the flexible recovery and export options to perform eDiscovery on Office 365 mailboxes, emails, files or sites— just as easily as you would with a traditional on-premises data backup.

“M365 backup allows you to set your own retention policies very easily and ensures that your data can be recovered directly back to Microsoft Office 365, regardless of the state of your live data..”

Edward St Pierre
Head of Operations at vXtream

Accidental Deletion

If you delete a user, whether you meant to or not, that deletion is replicated across the network, along with the deletion of their personal SharePoint site and their OneDrive data. Native recycle bins and version histories included in Office 365 can only protect you from data loss in a limited way, which can turn a simple recovery from a proper backup into a big problem after Office 365 has geo-redundantly deleted the data forever, or it has fallen out of the retention period.

There are two types of deletions in the Office 365 platform, soft delete and hard delete. An example of soft delete is emptying the Deleted Items folder. It is also referred to as “Permanently Deleted.” In this case, permanent is not completely permanent, as the item can still be found in the Recoverable Items mailbox. A hard delete is when an item is tagged to be purged from the mailbox database completely.
Once this happens, it is unrecoverable, period.

 

 

Retention policy gaps and confusion

The fast pace of business in the digital age lends itself to continuously evolving policies, including retention policies that are difficult to keep up with, let alone manage.

Just like hard and soft delete, Office 365 has limited backup and retention policies that can only fend off situational data loss, and is not intended to be an all-encompassing backup solution. Another type of recovery, a point-in-time restoration of mailbox items, is not in scope with Microsoft. In the case of a catastrophic issue, a backup solution can provide the ability to roll back to a previous point-in-time prior to this issue and saving the day.

With an M365 backup solution, there are no retention policy gaps or restore inflexibility. Short term backups or long-term archives, granular or point-in-time restores, everything is at your fingertips making data recovery fast, easy and reliable.

Internal security threats

The idea of a security threat brings to mind hackers and viruses. However, businesses experience threats from the inside, and they are happening more often than you think. Organisations fall victim to threats posed by their very own employees, both intentionally and unintentionally.

Access to files and contacts changes so quickly, it can be hard to keep an eye on those in which you’ve installed the most trust. Microsoft has no way of knowing the difference between a regular user and a terminated employee attempting to delete critical company data before they depart. In addition, some users unknowingly create serious threats by downloading infected files or accidentally leaking usernames and passwords to sites they thought they could trust.

Another example is evidence tampering. Imagine an employee strategically deleting incriminating emails or files — keeping these objects out of the reach of the legal, compliance or HR departments.

External security threats

Malware and viruses, like ransomware, have done serious damage to organisations across the globe.
Not only is company reputation at risk, but the privacy and security of internal and customer data as well. External threats can sneak in through emails and attachments, and it isn’t always enough to educate users on what to look out for — especially when the infected messages seem so compelling.
Exchange Online’s limited backup/recovery functions are inadequate to handle serious attacks. Regular backups will help ensure a separate copy of your data is uninfected and that you can recover quickly.

 

Legal and compliance requirements

Sometimes you need to unexpectedly retrieve emails, files or other types of data amid legal action. Something you never think it is going to happen to you until it does. Microsoft has built in a couple safety nets, (Litigation Hold) but again, these are not a robust backup solution capable of keeping your company out of legal trouble.
For example, if you accidentally delete a user, their on- hold mailbox, personal SharePoint site and OneDrive account is also deleted. Legal requirements, compliance requirements and access regulations vary between industries and countries, but fines, penalties and legal disputes are three things you don’t have room for on your to-do list.

Managing hybrid email deployments and migrations to Office 365

Organisations that adopt Office 365 typically need a window of time to serve as a transition window between on-premises Exchange and Office 365 Exchange Online. Some even leave a small portion of their legacy system in place to have added flexibility and additional control. These hybrid email deployments are common, yet pose additional management challenges.
The right M365 backup solution should be able to handle hybrid email deployments, and treat exchange data the same, making the source location irrelevant.
Furthermore, you should be able to store the data anywhere you choose, whether on premises, in cloud object storage such as AWS S3 or Azure Blob, or with a managed service provider.

Simple Predictable Backup Pricing

Add additional users as you need them

Veeam Backup for Microsoft Office 365

Users Monthly Rate 12 Month Rate 36 Month Rate
Cost per User <100 £3.00/ Mo £2.50/ Mo £2.25/ Mo
Cost per User >100 £2.50/ Mo £2.00/ Mo £1.75/ Mo

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